Artist Alley Application Information

Confirmed Artists for 2012!

• Acero Tiburon Studios & AR.GI.BI Creative Studio
• Michael Mayne
• Mimosa Studio
• Ravenfox Studios
• Sarkany Studios
• Cats & Clouds
• Nightengale Needles
• My Mothers Heritage
• VanillaFrills
• TQoK Studio
• KopesKreations
• Katie Moore
• Paper Tulip Studio
• Paint Me A Perfect World Productions
• Alpha Anime
• Sasha Peach

Applications for the Artist Alley are currently closed.  Any applications after 6/3/2012 will be put on a waitlist.

Artist Alley is open to all kinds of artists, including (but not limited to): manga/doujinshi-ka, modelers, crafters, sewers, school clubs, small art organizations, painters and individuals who do not have a business license.  Artist Alley is for showcasing an exhibitor’s personal work, therefore the sale of commercial merchandise is restricted to the Dealer’s Room.  Artists who wish to sell published material may request a small table in the dealer’s room through the Dealer Room Coordinator. 

Anyone interested in applying for a table in the Artist Alley must first submit their application before the June 1^st, 2012 deadline to be considered by our judges.

This document sets forth the rules for applying to the Artist Alley at Tsubasacon 2012. By applying to the Tsubasacon 2012 Artist Alley, you (the Exhibitor) agree to abide by these rules.

Quick Breakdown of Events

1. Application Process begins April 1^st, 2012.
2. Fill out an application form and send it to the Artist Alley Coordinator:   This email address is being protected from spambots. You need JavaScript enabled to view it.
3. Judging begins after June 1^st, 2012 once all submissions that have been received.
4. Acceptance letters will be sent out sometime in June (before July 1st).
5. Accepted Artists will have one (1) month to respond to their acceptance letter and send payment.
6. All Artists who were not accepted will be placed on the Waiting List.
7. Wait Listed Artists will be drawn to fill any unpaid spots after July 11th, 2012.
8. September 1^st, 2012 is the deadline for groups to submit names of members to receive 3-Day Artist Badges.
9. September 15^th is the Cancellation Deadline, no tables may be refunded after this date.
10. Artists will receive an email packet of information by October 1^st, 2012 for check-in instructions at the convention.

Artist Alley Tables and Rates

Each space in the Artist Alley includes a 6’ x 1.5’ table and two chairs.  Artists may reserve a maximum limit of one (1) table. Exhibitors may configure their space as they like so long as it does not interfere with other exhibitors or violate fire codes (which includes, but is not limited to, moving a table into and impeding traffic flow of the hallway, not leaving a 3 foot gap between tables of other artists and your own, or creating walls of any sort that come within 2 feet of the ceiling). 

Rates for Artist Alley are $45 for each space. Registration for a space in Artist Alley includes one (1) 3-Day Artist Badge for Tsubasacon 2012. Table arrangement will be assigned by the Artist Alley Coordinator but requests may be considered as to location.

Electrical sockets may be requested, but due to safety concerns (electrical and fire hazards) the Artist Alley Coordinator must be made aware of the need before the convention due to the small amount of sockets available.  Please note, not every artist will have access to power and those who use electrical outlets hazardously will be asked to leave the Artist Alley.

Sharing and At-Con Badge Policy

Artists who wish to share a table with another attendee, or groups who wish to display their artwork together, must designate one person to be their leader.  This leader should fill out the registration for their group under his or her name, indicating the number of members who may be in attendance at the table during the weekend.  Each of the other members will then need to register for Tsubasacon 2012 either with 3-Day Pre-Registration, or At-Door Registration, and must have a badge in order to be at the table.  This also includes anyone just “watching” the table for the weekend, if they are in the alley, they must have a badge, even if they do not plan to attend other events during the weekend.

Additional 3-Day Artist Badges will be available to other members of a group only if they Pre-Register for a 3-Day Badge.  The leader may request these badges by submitting the names and email addresses of their group members to be switched to a 3-Day Artist Badge by emailing the Artist Alley Coordinator no later than September 1^st, 2012.

Acceptable Merchandise

All forms of artwork may be sold in the Artist Alley.  That said, Tsubasacon is a family-friendly convention so Adult Materials should be strictly monitored.  Explicit materials such as nudity, sexual situations, extreme violence and other adult rated themes should be in binders/boxes that are not available for minors.  If you wish to sell these materials, please ask to see a picture ID for anyone over 18 years of age.  Artists who do not abide by these rules will be asked to leave the convention, with no refund, and will be banned from future Artist Alleys.

 Fan Art is also acceptable in the Artist Alley.  We do not limit the amount of Fan Art that may be displayed at your table, however, we do ask that some original artwork be displayed with it, since Tsubasacon wants to see what YOU do, not just your favorite manga artist!

 All types of crafts may be sold at the Artist Alley including (but not limited to): handmade jewelry, crocheted/knitted items, small hand-sewn items, sculptures, pixel sprites, carved wooden items, sculptures, painted figures and soaps/candles.

 Full cosplay costumes, kimonos, leatherworking or printed T-shirts will not be accepted in the artist alley this year and interested parties are asked to apply with the Dealer’s room.  Smaller items such as props and accessories like hats, scarves, tote-bags, gloves and jewelry will be accepted.

 NO FOOD is allowed to be sold in the Artist Alley, no matter how crafty it is, the convention center prohibits the sale of food items.

Application Instructions

All artists/groups wishing to register for an Artist Alley table must first submit the Artist Alley Application to the Coordinator by email (fill out as a Word Doc, or scan and send as attachment) at This email address is being protected from spambots. You need JavaScript enabled to view it.  or printed out and sent to the address below.

Tsubasacon
ATTN: Artist Registration
P.O. Box 340902
Columbus, OH 43234-0902

Include all information specified, including links to examples of your artwork (deviantART, Facebook, Photobucket, or a personal websites are all accepted), or in an email to the Coordinator, you may attach example photos/artwork (JPGs, GIFs, PNGs accepted). 

Examples of artwork do NOT have to encompass everything you are bringing, but must be an accurate representation of what you may sell during the weekend. 

Once all submissions have been received and approved, the Artist Alley Coordinator will send a confirmation email.   All submissions must be postmarked no later than June 1, 2011.  Those arriving later than this date will be added to the waiting list.  The approval process will take place around June 10th, 2011 with a notification posted on the website that emails will follow.  The Coordinator will hold your reservation for two weeks for payment once the email has been sent.  After two weeks your table will be offered to another interested party.  Those who lose their spot may try again if there is room still available.

Payment can be made online using PayPal.  Instructions will be included in the acceptance letter.  Payment may also be made in the form of personal check, certified/cashier’s check, money order or postal money order. Please make checks and money orders payable to Tsubasacon.

Mail payments along with a copy of your acceptance letter to:

Tsubasacon
ATTN: Artist Registration
P.O. Box 340902
Columbus, OH 43234-0902

Any returned checks will be subject to a $20 processing fee.

Any payments received without the approval letter will be denied and returned.

Cancellation Policy

Artist Alley tables cannot be cancelled after September 15, 2011.  No refunds will be given after this date. 

Waiting List Policy

The Artist Alley waiting list is used to fill last-minute spots from cancellations and unpaid tables.  If you are interested in being on the waiting list after the Artist Alley has been closed, email:   This email address is being protected from spambots. You need JavaScript enabled to view it. .